Travel
IOB Travel Guidelines
Travel Guides and Policies:
TRAVEL BASICS & IOB Travel and Expense Powerpoint Presentation
Preparing for Your Trip
Travel Authorization (Required for out-of-state and international travel)
- Notify the IOB of your intended travel by emailing UGA IOB Travel & Expense Form to the IOB office.
- Submit a Travel Authorization (TA) in the UGA Financial System.
- Chartstrings are required before submission. The funding sources are provided by the IOB and other departments. You cannot submit your TA without this information. Notify the IOB office when your TA is ready for the financial information and submission.
- Allow processing time — submit early!
- If assistance is needed filling out your TA, email the IOB office and follow the guide to Assigning a Delegate .
Creating a Travel Authorization
Submitting a Travel Authorization
Reimbursements through Expense Reports
Pre-Travel Expense Report
- Airfare & Conference Registration can be reimbursed through an expense report in advance.
Post-Travel Expense Report
- Per diem, lodgings, ground transportation, parking, etc. are reimbursed after travel dates. Include all receipts (excluding per diem). See here for reimbursable expenses.
- Submit final expenses within 60 days post-trip.
If assistance is needed filling out your expense report, email the IOB office and follow the guide to Assigning a Delegate.
Deadlines
Applying for Graduate Student Conference Travel Grants
Guide to Requesting Funding from the UGA Graduate School
All applications and materials must be emailed to the IOB’s Student Services & Academic Programs Manager, iobgradadmin@uga.edu, by the specified deadline. Emails detailing the deadlines per semester/fiscal year will be emailed to the IOB listservs.
Click here for more details regarding UGA policies.
Applying for the Institute of Bioinformatics Funding
Email the IOB office for more details.
Booking Direct Bill Travel
Flights
Email the IOB office to request a flight through UGA’s travel agent. Your email must include a valid Chart String and include the IOB Air Travel Form. The IOB office will NOT be able to complete your reservation request without the completed PDF.
Groome Shuttle
Email the IOB office to book a Groome Schuttle service to and from the Hartsfield-Jackson Atlanta International Airport. The shuttle departs from the University of Georgia Center for Continuing Education & Hotel. If you plan to direct bill your flights through the IOB, indicate your interest in a Groome shuttle booking as well. If your reservation has been made independently or through a department other than the IOB, please email the IOB your detailed flight booking information to request a shuttle. Access more information regarding booking a Groome Shuttle Service.
The information that is required:
- Date(s) needed
- Airline and Flight number
- Flight time
- Cell phone number
- Indicate either a shuttle bus one-way OR round trip
Travel Do’s and Dont’s:
